Currituck County Public Library Meeting Room Policy
The Currituck County Library provides the community with meeting spaces at each branch as part of the library’s goal to be a community resource. Please be aware of our meeting room policy and procedures. These regulations apply to both the meeting rooms and the conference rooms at ALL Currituck County Library locations:
- Any event or program held in our meeting rooms must be free and open to the public. Sorry, but we do not allow:
- For-profit groups or business meetings;
- Sales or solicitations (groups wishing to sell items for fundraising purposes only must get permission from the County Librarian prior to the meeting);
- Charging admission fees;
- Private functions (e.g., birthday parties, showers, etc).
- Your group must adhere to room capacity limits, which are as follows:
- Barco meeting room maximum capacity is 44.
- Barco conference room maximum capacity is 12.
- Corolla meeting room maximum capacity is 109.
- Moyock meeting room maximum capacity is 110.
- Only adults (ages 18 and up) may reserve a meeting room.
- There is no charge to use a meeting room.
- Library events and programs take precedence in the use of the meeting room.
- Meeting rooms are reserved on a first-come, first-served basis. Rooms may be booked up to a year in advance. Groups wishing to use the meeting room on a regular basis may do so by completing a Meeting Room Schedule Form and submitting it to the branch at which they would like to use the room.
- Meeting rooms may be used for educational purposes (e.g., test-taking, tutoring) on a walk-in basis, as long as the room is not already reserved for another group.
- The meeting rooms may be used when the library is closed. In order to use the room outside of normal business hours, you will need to reserve it ahead of time and pick up a key by close of business the day before your meeting. The key must be returned in the book drop at the completion of the meeting.
- Groups using the meeting room must sign the Meeting Room Use Agreement each time the meeting room is used.
- Groups are asked to notify the Library of cancellations as soon as possible, so that the room can be made available to others.
- The group which has reserved the meeting room is responsible for all set-up and clean-up.
- Food and beverages may be consumed in the meeting room. Trash must be removed from the Library and deposited in the dumpster upon completion of the meeting.
- Groups may use the Library’s TV, podium, screen, whiteboard and/or easel. However, the Library does not provide supplies for these items.
- The Library’s laptop, DVD player, and/or projector (if available at that location) may be used during business hours, if a staff member is present.
- Groups may not store any meeting supplies at the Library.
- Groups may provide a flyer to advertise their upcoming meeting in the Library. It is at the discretion of the County Librarian and/or Branch Manager to decide where it will be displayed.
- The Library will consider co-sponsoring events if the event has the potential for wide community appeal.
- Groups may book more than one room at the same date and time. However, the Library reserves the option of restricting the group to the largest room they have booked, in the event that another group would like to use a meeting room on the same day and time.
- In the event of complaints about the meeting room policy or how it is implemented, the complaining party should make a written complaint to the County Librarian.
- Complaints about the content of any programs or meetings not sponsored by the Library should be made to the organization providing the program, with a notice to the County Librarian as well.
Failure to adhere to meeting room guidelines by any person, group, or organization may result in future denial of use of Library meeting spaces.
We thank you for being respectful of our spaces!
